If you want to include mentions of people or companies in Apple Notes, there are a few things you can do. First, open Apple Notes and click on the three lines in the top left corner. This will show a list of all the notes that have been created in your account. On the right side of this list, you’ll see a list of all the notes that have been opened in Apple Notes. If you’ve added anyone as a contact, their name will be listed next to their note number. To include a mention of someone or company, simply type their name into one of these fields and press enter. You can also use the arrow keys to move between fields and the up and down arrows to change how many times they are mentioned. If you want to remove a mention from an existing note, just click on it and then press delete.
RELATED: How (and Why) to Switch to Apple Notes
First Share Your Note
To tag someone in a note, they must be able to collaborate with you on it. This means you have to share your Apple Note or notebook as you would normally.
To do this on an iPhone, open the note or folder in question then tap on the ellipsis “…” button in the top-right corner of the screen. Next tap on “Share Note” or “Share Folder” and choose a method by which you want to share your invitation, as well as whether you want to offer read-only or full access.
This works similarly on a Mac, except you’ll find a dedicated share button above the note in question. To share a folder, click on the ellipsis “…” icon in the sidebar and choose “Share Folder” instead. Share your invitation and set privileges, and you’re done.
RELATED: How to Collaborate on Notes in macOS
Using @Mentions in Apple Notes
Once you’ve shared your note you can mention someone by typing @ and starting to type their name. You will get a suggestion in the QuickType box which you can tap on to tag them.
This will add their name to your note with a colored highlight. Your name will be highlighted in yellow, while others will be highlighted in other colors.
Anyone you mention will receive a notification by default, assuming notifications are enabled on their device. You can change this under Settings > Notes on an iPhone or under Notes > Preferences on a Mac.
You can also see an overview of activity in a note by tapping or clicking the Share Note icon and selecting “Show All Activity” for a thorough overview or “Show Highlights” for a summary.
RELATED: How to Master Notifications on Your iPhone
Switch to Apple Notes Today
The collaboration features now built into Apple Notes are simple to use but surprisingly powerful in what they can achieve. They work best among small groups, and the highlights and summary features help ensure you’re aware of what has been changed or added and by who.
If some of your colleagues aren’t Apple users, did you know you can use Apple Notes on Android and Windows devices via iCloud?
